Dear District 197 Facilities Renter:

Greetings from Community Education in the West St. Paul-Mendota Heights-Eagan area school district! As we prepare for another year of facilities rentals, I want to review the Use of ISD 197 School Facilities policy (enclosed).  

Most rental fees have had a slight increase over last year.  In addition to the rental fees, the following fees have been implemented:

Permit Fees of $20.00 per permit

Permit Change Fee of $15.00 per change

Permit Cancellation Fees:

  • Cancellations more than 30 days prior to the event: $15.00 charge

  • Cancellation 15-29 days prior to the event: 50% of planned rental cost

  • Cancellation 0-14 days prior to the event: 100% of planned rental cost

A Late payment fee of $15.00 will be added to your account for every month your account is past due.

Field rentals have increased to $2.00 per hour for all district fields.  (Joint Powers Agreement notwithstanding). We no longer rent our fields to outside adult organizations. The fields at all district sites are for youth organizations only.

In addition to these fee increases, effective January 1, 2016, our insurance requirements have also changed.

Any individual or organization that rents space must provide proof of insurance and District 197 must be listed as “additional insured”. The coverage amount, per statute, is a minimum of $1,500,000 per occurrence.  District 197 is not responsible for the loss, damage or destruction of personal property.  If a group brings in its own equipment, the district assumes no liability in connection with the use, loss or damage of the equipment.  Any equipment must be removed from the site after rental is completed.  A damage deposit may be required.

When requesting facilities within the district, please provide your group classification on your request, based upon the following criteria:

Group I – School events, community education events or programs, special meetings sponsored by local civic and tax support agencies which are of general interest, educational and free to the public, school sanctioned parent booster organizations.

Group II – District Residents (non-commercial), organized community services, citizens and civic groups (Lions, Rotary, Legion, etc.), Parks and Recreation events or programs, political party meetings and conventions, non-public schools, resident non-profit organizations.

Group III – Resident business organizations, special interest groups (admission charged), non-resident non-profit organizations.

Group IV – Non-residents, non-resident business organizations, all organizations located outside district boundaries or whose participants equal less than 75% of district residents.

You may be asked to furnish supporting documentation upon request.   

We request one form per rental requested. The form may list multiple requested dates but only one requested site. Additional requests should go on additional forms. This will help us ensure that we are issuing accurate permits that reflect your group’s needs.  Please submit your Permit Requests, proof of liability insurance coverage, and $20 permit fee to Andreanna Flores at aflores@tridistrictce.org. You can also fax requests to 651-403-7010.

Thank you for your cooperation with these items of the facility usage policy.